In the post-payment audit process, the majority of payment vouchers less than $1,000 do not require pre-approval by Payment Services, but will approve after all department signatures are obtained.
This process enables timely payment processing, increased control of supporting documentation, and reduced costs due to fewer resources required for pre-auditing. All other payments, such as those over $1,000, entertainment vouchers, payments to individual contractors, and travel vouchers, are audited by Payment Services or Accounting and Financial Management-Indepent Contractors prior to payment. Documents that approve at the department level are audited for compliance with payment rules on a post-payment basis.
Payment Services uses post-audit reports to:
- Ensure supporting documentation for all payments is received
- Identify coding errors, particularly for entertainment and controlled items
- Monitor payment of purchase orders by aging of outstanding P.O.s
- Identify departments in need of additional training
Supporting documentation will continue to be forwarded to Payment Services. Document routing for purchase order payments (VP1 documents) and service payments (VP2 documents) require two department signatures for approval. For answers to frequently asked questions about the post-payment audit process, visit askUS.