The Accounts Payable section creates, reviews and approves documents and maintains the Vendor Identification System and generate payments to those vendors. We provide accurate and complete information about those documents to our customers and assist them in understanding the entire payment process.
An Introduction, Requirements and Procedures from Expenditure Procedures in the Handbook of Business Procedures
"Crosswalk" software translates purchasing information into accurate accounting transactions.
Payments for goods and services received through or outside the Purchase Order process.
Check Distribution Code "P" guidelines and procedures.
This system is in UT Direct and requires proper authorizations in *DEFINE.
Details about the purchasing card program for faculty and staff, including card application and other helpful information.
University of Texas at Austin employees are responsible for ensuring that vendors are paid correctly, easily able to identify the payment, paid in a timely manner and in accordance with various laws, guidelines, rules, procedures, etc.
This PDF describes (i) telecommunications fees, taxes and surcharges for eligible DIR Customers who are tax exempt governmental entities and (ii) applicable exemptions from such fees, taxes and surcharges for certain categories of eligible DIR Customers.
Object Code Flow Chart in PDF format.
The Vendor Identification (VID) Section is responsible for the maintenance of the Vendor Identification System.
Current foreign currency exchange rates are provided on the Web by OANDA.
For Post Pay Audit, Duplicate Payment Audit, Membership Dues, Subscriptions, Registrations, Attachments, Check Distribution, Check Pick Up, State Mail Code Needed & Payee Information Form (PIF).
Beginning June 15, 2000, the majority of payment vouchers less than $1,000 will not require pre-approval by Payment Services but approve after all department signatures are obtained.