Vendor Identification (VID) Section

The Vendor Identification (VID) Section is responsible for the maintenance of the Vendor Identification System. Electronic documents, *DEFINE GGVs, initiated at the departmental level are used to establish a VID or make changes to an existing VID. All GGV documents are reviewed and verified with various State of Texas Systems. All vendors classified as individuals, sole proprietors and partnerships, must complete a Payee Identification Form (PIF) before payment can be made.

Forms

• Payee Information Form (PIF) (Substitute W-9 Form)
  • Alternatively, UT Departmental Contacts can launch the PIF DocuSign PowerForm: https://docusign.utexas.edu/PIF (EID+Duo required).
• PIF Instructions
• PIF Checklist
• UT Departmental Contacts should launch the EFT DocuSign PowerForm (All non-student and non-employee payees/vendors): https://docusign.utexas.edu/direct-deposit (EID+Duo required)
• EFT  Checklist

PIFs may be submitted by scanning and uploading via the UTBox Upload Widget. Note: PIFs or EFTs will not be accepted by email. When using the PIF or EFT DocuSign PowerForm, the completed document is automatically routed to the VID Section.

For information and tips on GGV documents visit the Vendor ID Number page.

Contact the VID Section